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Privacy Policy

Last updated: January 1, 2026

1. Introduction

Japanese SEO Agency ("we," "our," or "us") operates japaneseseo.agency. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services. We are committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR), the Act on the Protection of Personal Information (APPI) of Japan, and other applicable privacy laws.

2. Data Controller

The data controller responsible for your personal data is Japanese SEO Agency, located at 2-4-1 Marunouchi, Chiyoda-ku, Tokyo 100-0005, Japan. You can contact us at fabi@site-media.co.uk regarding any privacy-related inquiries.

3. Information We Collect

We may collect the following categories of personal data:

  • Contact Information: Name, email address, company name, website URL, and phone number when you submit our contact form.
  • Communication Data: Messages, inquiries, and goals you share with us through our contact forms or email correspondence.
  • Technical Data: IP address, browser type, operating system, referring URLs, pages visited, and time spent on pages, collected through cookies and analytics tools.
  • Usage Data: Information about how you interact with our website, including click patterns and navigation paths.

4. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent: When you submit a contact form or accept cookies on our website.
  • Legitimate Interest: To improve our website, analyze usage patterns, and respond to inquiries.
  • Contractual Necessity: When processing is required to deliver services you have requested.

5. How We Use Your Information

We use collected information to:

  • Respond to your inquiries and provide requested SEO audits and consultations
  • Deliver and manage our Japanese SEO services
  • Improve our website content and user experience
  • Send relevant communications about our services (with your consent)
  • Comply with legal obligations

6. Data Sharing and Third Parties

We do not sell your personal data. We may share information with trusted third-party service providers who assist us in operating our website and delivering services, including Formspree (contact form processing) and analytics providers. All third parties are contractually obligated to protect your data and use it only for specified purposes.

7. International Data Transfers

Your data may be transferred to and processed in countries outside your residence, including Japan and countries where our service providers operate. We ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission where applicable.

8. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce agreements. Contact form submissions are retained for up to three years unless you request earlier deletion.

9. Your Rights

Under GDPR and applicable privacy laws, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Request erasure of your data ("right to be forgotten")
  • Restrict or object to processing
  • Data portability
  • Withdraw consent at any time
  • Lodge a complaint with a supervisory authority

To exercise any of these rights, contact us at fabi@site-media.co.uk.

10. Cookies

We use cookies and similar technologies as described in our Cookie Policy. You can manage cookie preferences through our consent banner or your browser settings.

11. Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet is completely secure.

12. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated revision date. We encourage you to review this policy regularly.

13. Contact Us

For questions about this Privacy Policy or our data practices, contact us at:

Japanese SEO Agency
2-4-1 Marunouchi, Chiyoda-ku
Tokyo 100-0005, Japan
Email: fabi@site-media.co.uk